Advisory Board Meeting Minutes – Sept. 15, 2014

Present: Anne, Elizabeth, Charlene, Doug, Mark, Mary, Lynne, Terry, Susan, Rosemary
Regrets: Cara, Mary Ann, Linda, Marion, Julie
Roundtable check-in
Devotions – Charlene

Finances – Anne presented the current financial information including a report on the MAF grant finances

  • We have met all are targets so far with the exception of increased income
  • Stewardship continues under Terry’s leadership
  • More events are planned for the coming months


Youth Report:

  • Presented by Rosemary outlining the most recent and upcoming activities
  • Youth to get more involved with in parish activities and to participate in services going forward

Brief reports were provided:

  • Strawberry Festival – well attended and made a profit
  • Doors Open – well attended and although not a fund raiser made a small profit
  • Summer Barbecues – weather was a factor and we had a small loss
  • Summer Camp – great success – 36 campers and 14 teen leaders

Upcoming events:

  • Oktoberfest Oct. 4th (first planning meeting tomorrow night @ 7:15)
  • Robbie Burns Dinner Nov. 8th (first planning meeting soon – TBD)
  • Back to Church Sunday / Pet Blessing
  • Fall clean-up day – Saturday October 25th

Property matters

  • Document has been produced to help event organizer understand their clean-up and garbage responsibilities
  • New windows are now in
  • Mark showed an example of the new light fixtures that take regular screw-in bulbs – that will be installed to replace the current track lighting
  • Photos of our church windows are needed to complete an earlier mentioned project to create note cards and Christmas cards to sell
    Mark to follow up

Event / Program Reviews

  • Each program or event must have a purpose / mission / goal
  • Each program or event will then be reviewed to ensure that it is meeting our needs, is it still working?
  • Plan is to bring it up at a Town Hall meeting

Advisory Board

  • Does the congregation know that they can attend an Advisory Board meeting if they’d like to
  • All future minutes to be placed on the website so that everyone has access to see what’s being discussed

Lakeshore Café

  • Mark presented a proposal from Christ Church St. James to request an OFOH grant to fund a (joint) new ministry at the “Big Guy’s Little Coffee Shop” on Lake Shore between Fourth & Fifth Streets
  • Objective of the café church is to offer a welcoming environment to youth and young adults, particularly 18 to 30 demographic, all people would be warmly welcomed always – possibly weekly

Other Business

  • Proposed and agreed to remove the large “permanent” basketball net and to replace it with a portable version like the ones you see in driveways
  • Funeral Receptions – Elizabeth indicated that she can no longer assume this role.  Another volunteer will need to be found.   Thank you to Elizabeth for her work
  • Mentioned that a thank you should be send to Mari Ann and Melinda Semkiw thanking them for the Sunday snacks provided in the summer
  • Terry spoke about the Trillium Grant applications for funds to replace the roof over St. Agnes Hall – current cost estimate is $40,000
    No guarantee that we will be awarded the funds
  • Coffee volunteer sheets is almost full – someone is still needed for clean-up on Sunday, September 28
    Next meeting: Tuesday November 18th – Doug will do the devotions and Charlene will bring the snacks

Future proposed meeting dates:

  • Tuesday January 20th – Advisory Board
  • Sunday February 22nd – Vestry Meeting
  • Tuesday March 10th – Advisory Board
  • Tuesday May 26th – Advisory Board

Meeting ended at 9:15

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